External Financial Management Limited
Ennis
Co Clare
www.exfm.ie
1.
How we process personal data
For people who contact us through our website
We use the personal data you have provided to us to
respond to your queries when you contact us. Our legal basis for this
processing is our legitimate interest in the administration and operation of
our firm. If you become a client, your personal date will become part of your
file with us. If you do not become a client, we will delete your personal data
[3] months after your last contact with us.
For people whose information we received from one
of our clients
If you are an employee, contractor,
customer, supplier, or family member of one of our clients, we might receive
and process your personal data as part of our engagement with that client. That
personal data may include your name, contact information, financial information
such as salary or payments, and other information held by our client. We will only
process your data in order to provide our accounting, tax, audit or other
services to our client. Our legal basis for this processing is our legitimate
interest in fulfilling our professional and contractual obligations to our
clients. We retain this data for a period of 7 years because we believe we have
a legal responsibility to retain it for this period.
2.
Whom we share data with
We share your personal data with our IT
service providers, including our accounting software providers and our cloud
data storage provider. These providers are not permitted to use this data, except
on our behalf. We may share your personal data with advisors who are subject to
rules of confidentiality. We may also be obliged to provide access to your personal
data to regulators, including our professional body.
If we received your personal data from
one of our clients, then we also share your personal data with that client.
We will not share your personal data
with any other third parties, unless we have a legal or professional duty to do
so.
3.
Transfers of data outside the European Economic
Area
We do not transfer data to service
providers located outside the EEA.
4.
Automated decision-making and profiling
We do not use any personal data for the
purpose of automated decision-making or profiling.
5.
Your rights
You have the following rights under the
GDPR, in certain circumstances and subject to certain exclusions, in relation
to your personal data:
• Right to access - you have the
right to request a copy of the personal data that we hold about you, together
with other information about our processing of that personal data.
• Right to rectification- you have
the right to request that any inaccurate data that is held about you is
corrected, or if we have incomplete information you may request that we update
the information such that it is complete.
• Right to erasure - you have the
right to request us to delete personal data that we hold about you. This is
sometimes referred to as the right to be forgotten.
• Right to restrict or object to
processing - you have the right to request that we no longer process your
personal data for particular purposes, or to object to our processing of your
personal data for particular purposes.
• Right to data portability - you
have the right to request us to provide you, or a third party, with a copy of
your personal data in a structured, commonly used machine readable format.
•Right
to withdraw consent - if we are processing personal data based on your
consent, you may withdraw that consent at any time.
In order
to exercise any of the rights set out above, or if you have questions or
concerns about how we process your data, please contact us at info@exfm.ie or
by post at Hillview, Cloughleigh Road, Ennis, Co
Clare. You also have the right to lodge a complaint
with the Data Protection Commission, whose contact details are as follows:
Data Protection Commission
Canal House,
Station Road,
Portarlington,
Co. Laois,
R32 AP23,
Ireland.
Telephone +353 (0761) 104 800 | LoCall 1890 25 22 31 | Fax +353 57 868 4757
Website https://dataprotection.ie/docs/Home/4.htm
Email info@dataprotection.ie